Delivery day is a critical point in assuring a successful fundraising drive, particularly when perishable food items are involved.
Here are a few strategies they suggest when working with frozen food products:
- Send reminder letters two to three days in advance of the delivery with specific dates and times for product pick-up. And then again the day before and the day of delivery.
- Stress the importance of being on time, allowing no more than a four to five hour window for final pick-up.
- Select the coldest location available (out of direct sunlight and heat) as the point of distribution.
- Use space blankets and/or sleeping bags to insulate the product during the unloading process. If dry ice is used in the shipping process, it requires extreme caution and should be handled only by experienced carriers.
- To quickly contact no-shows, have on hand the phone numbers of all parents scheduled to pick-up product.
- As orders are picked-up, remind parents to put the products in the freezer as soon as possible. It may be a good idea to include a written reminder with every order.
- Executing a successful fundraiser with a frozen food product may require a few special considerations, but it is easily done when working with an experienced fundraising professional working with a reputable supplier. And the rewards are worth it!
Source – The Fundraising Edge – published by the Association of Fund-Raising Distributors & Suppliers www.afrds.com Created by Angela Mancuso